---
title: Vendors
description: "**Audience:** bookkeeper · **Last updated:** 2026-06-07 · [Edit on GitHub](https://github.com/phreesoft/bizuno/edit/main/docs/04-modules-in-depth/04-contacts/03-vendors.md) # Vendors A vendor is a [contact](/docs/the-contacts-table/) with the vendor role (`ctype_v`) set — the buying-side mirror of a [customer](/docs/customers/). Most of the setup is identical; this page focuses on…"
url: "https://www.bizuno.com/docs/vendors/"
updated: "2026-06-18"
category: Contacts
---

# Vendors

**Audience:** bookkeeper · **Last updated:** 2026-06-07 · [Edit on GitHub](https://github.com/phreesoft/bizuno/edit/main/docs/04-modules-in-depth/04-contacts/03-vendors.md)

# Vendors

A vendor is a [contact](/docs/the-contacts-table/) with the vendor role
 (`ctype_v`) set — the buying-side mirror of a [customer](/docs/customers/). Most
 of the setup is identical; this page focuses on the vendor-specific parts (default
 expense account, ACH payment details, the 1099 reality, aged AP).

---

## Add a vendor

*Vendors → Vendors → New.* As with customers, you need a **Contact ID** and a
 **primary name**; the rest defaults:

- **Default GL / expense account** seeds from *Settings → PhreeBooks → Vendors*
   (`gl_expense`); the AP control account from `gl_acct_v`.
- **Default tax authority** from the vendor tax default.
- **Terms** set the bill due date.
- **`account_number`** is your account number *with that vendor*.

---

## ACH payments

To pay a vendor electronically, set up their bank details on the vendor record:
 `ach_enable`, `ach_bank`, `ach_routing`, `ach_account`. When you run
 [Pay Bills (jID 20)](/docs/journals/#jid-20--pay-bills-j20php), the
 bulk/ACH check run picks up ACH-enabled vendors and builds the NACHA file; non-ACH
 vendors get printed checks with incrementing numbers.

> **Sensitivity.** Bank fields are excluded from exports and hidden behind the
>  `admin_encrypt` profile permission, so they're not visible to ordinary users.
>  They are *access-restricted*, but the schema doesn't itself encrypt them at rest
>  — if you need at-rest encryption, handle it at the database/hosting layer. See
>  [The contacts table → ACH](/docs/the-contacts-table/#ach-banking).

---

## 1099 / W-9

Be aware of the gap here: **Bizuno core has no structured 1099 or W-9 tracking.**
 There is a single generic `gov_id_number` field (which doubles as SSN for
 employees and tax ID for vendors), but **no 1099 vendor flag, no box mapping, and
 no 1099/1096 generation.**

If you need to issue 1099-NECs:

- Record the tax ID in `gov_id_number` and flag your 1099 vendors however you
   track them (a naming convention, a custom field, or a report filter).
- Pull the year's payments per vendor with a [PhreeForm](/docs/report-engine-overview/)
   report and file through your tax service or accountant.

Don't expect a one-click 1099 run — it isn't there.

---

## Marketplace flag

The `marketplace` column exists on contacts, but as noted on
 [the table page](/docs/the-contacts-table/#tax) it currently has no posting
 behavior wired to it. Treat it as a label, not an automated sales-tax pass-through.

---

## Aged AP and history

- **Aged payables** come from open vendor bills and credits (journals 6 and 7),
   bucketed by due date — the same aging engine as the customer side, pointed at
   the payables journals.
- **History grids** on the vendor's History tab show their RFQs (jID 3), purchase
   orders (jID 4), and bills (jID 6), with the payment trail — the full account
   history in one view.

---

## Related

- [The contacts table](/docs/the-contacts-table/)
- [Customers](/docs/customers/) — the selling-side mirror
- [Pay Bills (jID 20)](/docs/journals/#jid-20--pay-bills-j20php)
- [PO → Receive → Bill → Pay](/docs/po-receive-bill-pay/)