Journal Entries are manual debit/credit postings — the ones that don’t come from an invoice, bill, cash receipt, or bank transaction. Use them for depreciation, owner’s draw, payroll journal, year-end accruals, and one-off corrections.

How to get there #

Menu: General Ledger → Journal Entries
New entry URL: https://yourdomain.com/?bizRt=phreebooks/main/manager&jID=2&mgr=1

When to use a journal entry #

• Depreciation — monthly or annual depreciation on fixed assets (tools, work stands, delivery van).
• Owner’s draw — money the owner takes out that isn’t payroll.
• Payroll journal — record gross pay, taxes withheld, employer taxes, and net check from an outside payroll service.
• Year-end accruals — accrued vacation, accrued utilities, prepaid insurance amortization.
• Account reclassification — move a mis-posted amount from one account to another.
• Opening balances — when you first move into Bizuno, journal entries set opening balances for all balance-sheet accounts.

Important: Don’t use a journal entry to fix an invoice or bill that was entered wrong. Open the original document and correct it, or void and re-enter. A journal entry correcting an invoice breaks the link between the customer/vendor subledger and the GL — your A/R or A/P aging won’t match the balance sheet.

Creating a journal entry #

1. Click New or hit the URL above.
2. Set the Date (defaults to today; make sure the fiscal period is open).
3. Enter a clear Description at the header — future you will thank present you.
4. In the line grid, for each leg of the entry:
   • Pick the Account.
   • Enter the Debit or Credit amount (not both).
   • Add a per-line Description if useful (shows up in GL detail reports).
5. Add more lines until total debits equal total credits. Bizuno shows a running balance; you cannot save an out-of-balance entry.
6. Attach a supporting document (receipt, payroll report, depreciation schedule) under the attachments panel if you have one.
7. Save.

Example: monthly depreciation #

Account	Debit	Credit
6900 Depreciation Expense	$250.00
1510 Accumulated Depreciation – Equipment		$250.00

Description: “April depreciation — tools & work stands, per schedule.” Attach your depreciation schedule PDF. Save.

Example: owner’s draw #

Account	Debit	Credit
3200 Owner’s Draw	$2,000.00
1010 Checking		$2,000.00

Description: “Owner draw — April.” (If the draw goes to the owner’s personal bank via ACH, some shops prefer to record this through Pay Bills against an “Owner” vendor — either approach is valid.)

Example: payroll journal (outside payroll service) #

Account	Debit	Credit
6100 Wages Expense	$8,500.00
6110 Payroll Taxes (Employer)	$650.00
2300 Payroll Liabilities (withholdings)		$1,850.00
1010 Checking (net pay + ER taxes)		$7,300.00

Description: “Payroll — pay period ending 4/30.” Attach the payroll service’s summary report.

Editing, voiding, copying #

• Edit (pencil) — allowed on journal entries in an open period. Editing after posting isn’t “recommended practice” in formal accounting, but Bizuno permits it so you can correct typos.
• Void — creates a reversing entry on the void date. Preferred over edit once an entry is in a closed period or has been shared with anyone external.
• Copy — duplicates a prior entry as a starting point for a recurring pattern (monthly depreciation, monthly rent accrual).

Important: Never edit a journal entry in a closed period. Void and re-post in the current period instead — otherwise your prior-period financial statements and tax return won’t match Bizuno anymore.

Recurring entries #

Bizuno doesn’t yet have first-class recurring journal entries. The common workaround:

1. Build a “template” entry dated far in the future with a recognizable description (e.g., “TEMPLATE — Monthly Depreciation”) and leave it unsaved / saved with zero amounts, OR save a completed entry as your master.
2. Each month, open the prior month’s entry and Copy. Update the date and description.
3. Save.

Tips for Ridgeline Cycles #

• Post depreciation monthly, not annually — your monthly P&L will reflect real profitability.
• Reserve journal entries for things that don’t have a purpose-built screen. Every manual entry is a chance to bypass a control elsewhere.
• When you reclassify a mis-posted amount, paste the original document ID into the JE description (e.g., “Reclass: Invoice 10432 freight line posted to 6010 should be 5100”). It makes the audit trail bi-directional.
• Keep a running “adjusting entries” document at year-end — depreciation, accruals, prepaids. Post them all on the last day of the year with distinct descriptions so your CPA can find them.

Where to go next #

• Fiscal Periods — close the period after adjusting entries are in.
• Financial Reports — see the effect of the entry on the P&L and Balance Sheet.
• Chart of Accounts — add new accounts for the entry if needed.