The Vendor Manager is the address book for every supplier, distributor, contractor, utility, and one-off vendor you buy from. Every purchase document in Bizuno — RFQ, PO, bill, vendor credit memo — links back to a record here.

How to get there #

Menu: Vendors → Manager
Direct URL pattern: https://yourdomain.com/?bizRt=contacts/main/manager&type=v

What the grid shows #

Each row is one vendor. The default columns:

• Contact ID — auto-assigned (V000001, V000002…). Vendor IDs use the V prefix; customer IDs use C.
• Short Name — how the vendor appears in dropdowns.
• Primary Name — the full legal or business name that prints on checks and POs.
• City / State / Country — from the primary address.
• Telephone 1.
• Status — Active, Hold, Inactive, Locked (color-coded).

Status color codes #

• White/normal — Active.
• Purple — Hold. Bizuno blocks new POs and bills against this vendor until someone with override permission clears them. Use it while a dispute is open.
• Red — Inactive. Hidden from most dropdowns; still appears in historical reports.
• Orange — Locked. Cannot be edited (records under review).

The toolbar #

• New — opens a blank vendor form.
• Refresh — re-queries the database.
• Search box — matches Short Name, Primary Name, city, phone, and email.
• Status filter — narrow to Active / Hold / Inactive / Locked.
• Export — CSV of the filtered grid.
• Row actions: pencil (edit), magnifier (view), trash (only if zero linked transactions).

Adding a new vendor #

Click New (or the + in the top bar → Vendor). A four-tab form opens.

General tab #

At the top, the Contact type checkbox row (Branch, Customer, Employee, CRM, Project, User, Vendor) — Vendor is ticked by default when you come in from the Vendor Manager. A supplier who also buys from you would have both Vendor and Customer ticked so you can issue invoices to the same record.

Then the Primary section:

• Contact ID — leave as 0 to auto-assign.
• Short Name (required) — e.g., CrankCo.
• Primary Name (required) — e.g., CrankCo Distribution LLC.
• Attention / Address 1 & 2 / City / State / Postal / Country — remit-to address (where you mail checks).
• 1099 checkbox — tick for a contractor who needs a 1099 at year-end. Bizuno tracks YTD dollars so you can pull a 1099 report in January.

Contacts tab #

Up to four email addresses (Sales, Accts-Rec, Purchasing, Accts-Pay) and four phone numbers. Your POs go to their Sales email; your remittance advice goes to their Accts-Rec email.

Options tab #

• Status — Active, Hold, Inactive, Locked.
• Terms — Net 30 is typical. Bizuno uses this to calculate bill due dates and the Aged Payables report.
• Discount terms — early-pay discounts like 2/10 Net 30. Bizuno surfaces these in Pay Bills so you don’t miss the window.
• Default GL Account — the expense or asset account this vendor’s bills usually post to. Overridable per-line on the bill. Handy for utility vendors where every bill hits the same account.
• Tax ID — the vendor’s EIN or SSN. Required for 1099 vendors.
• Account Number — the account number the vendor uses for you (prints on remittance advice).

Notes & Attachments tab #

Free-form notes and file attachments (W-9, contracts, certificate of insurance, etc.).

Editing and deleting #

Pencil to edit. Trash only works if the vendor has zero linked transactions. Once you’ve posted a bill, set Status to Inactive instead of deleting.

Tips for Ridgeline Cycles #

• Create a Utilities vendor per provider (electric, water, internet, rent) and set each one’s Default GL Account so the monthly bill auto-categorizes.
• For a contractor who does custom paint on frames, tick the 1099 box and store the W-9 as an attachment — one less January panic.
• Use Hold (not Inactive) when you’re mid-dispute over a damaged shipment. Hold blocks new POs; Inactive also hides them from dropdowns.

Field reference #

Tab	Field	Required	Notes
General	Short Name	Yes	Dropdown label.
General	Primary Name	Yes	Prints on checks and POs.
General	1099	No	Flags vendor for year-end 1099 tracking.
Contacts	Purchasing / Accts-Pay email	No	POs and remittance go here automatically.
Options	Terms	No	Defaults to Net 30 on new bills.
Options	Default GL Account	No	Pre-fills the expense account on new bills.
Options	Tax ID	Only for 1099	Required if 1099 is ticked.

Where to go next #

• Purchases Manager — enter your first RFQ, PO, or bill.
• Banking → Pay Bills — settle what’s owed.
• Vendor Reports — pull a 1099 list or an Aged Payables summary.