Financial Reports is the PhreeForm group for the reports your CPA, your bank, and you care about most — Profit & Loss, Balance Sheet, Trial Balance, General Ledger detail, and Statement of Cash Flows. Every report exports to PDF, CSV, or Excel.
How to get there #
Menu: General Ledger → Reports
Direct URL pattern: https://yourdomain.com/?bizRt=phreeform/main/manager&gID=gl
The core five #
| Report | What it shows | When to run it |
|---|---|---|
| Profit & Loss (P&L) | Revenue − COGS − Expenses = Net Income for a date range. | Weekly / monthly / at close. |
| Balance Sheet | Assets, Liabilities, Equity as of a given date. | Monthly at close; anytime a lender asks. |
| Trial Balance | Every account with debits and credits for the period, totaling to zero. | Before closing a period; any time the books feel off. |
| General Ledger Detail | Every posted transaction by account, for a date range. | Investigating an odd balance or researching an account. |
| Statement of Cash Flows | Cash in/out bucketed into Operating, Investing, Financing. | Annually for the CPA; monthly if you’re planning growth investments. |
Other reports in the GL group #
- Comparative P&L — current period vs. prior period, or vs. budget, side-by-side.
- Comparative Balance Sheet — current date vs. prior year-end.
- Account Activity — transactions for one account.
- Department P&L — if you’ve set up departments (e.g., Sales vs. Service), splits the P&L by department.
- Budget vs. Actual — variance report by account.
- Retained Earnings Rollforward — beginning RE plus net income minus draws = ending RE.
Running a report #
- Click the report name — the parameter panel opens.
- Set the Date Range (or “As of” date for Balance Sheet).
- Pick filters where relevant (Department, Account Range, etc.).
- Pick output format: PDF / HTML preview / CSV / Excel.
- Click Generate.
Reading the P&L #
Bizuno’s default P&L groups accounts by Revenue, COGS, Gross Profit (calculated), Operating Expenses, Net Operating Income (calculated), Other Income/Expense, and Net Income. Key numbers to watch at Ridgeline Cycles:
- Gross margin % — Gross Profit ÷ Revenue. Bike retail typically runs 35–45% gross on bikes, 40–50% on parts and apparel, and 80%+ on service labor. A sudden drop means a pricing, freight, or shrinkage problem.
- Wages as % of revenue — track this monthly. Creep means you’re not scaling labor to business volume.
- Software & Subscriptions — small individually, big together. Review quarterly.
Reading the Balance Sheet #
The Balance Sheet has to balance: Assets = Liabilities + Equity. Common gotchas:
- A/R should match the A/R Aging total.
- A/P should match the A/P Aging total.
- Inventory should match the Stock Status report (Category 4).
- Sales Tax Payable should equal what you owe the state — if it drifts, you’ve miscategorized something.
- Retained Earnings changes once a year, at year-end close. Mid-year movement means someone posted a manual entry to RE — investigate.
Important: If your Trial Balance doesn’t net to zero, stop and investigate before running any other report. The P&L and Balance Sheet will each still print, but they won’t tie. Bizuno only posts balanced entries, so out-of-balance almost always means a transaction was corrupted, a period was half-closed, or someone edited the database directly.
General Ledger detail — the research tool #
When a balance doesn’t look right, General Ledger Detail filtered to a single account is the first thing to run. It lists every debit and credit that hit the account, with the source document ID, date, and description. Double-click (or follow the link) to open the source transaction.
Customizing a report #
Pencil icon on any row opens the report in the PhreeForm designer — drag fields, change grouping, add filters, restyle headers. Copy before editing if you want to keep the shipped version.
Common customizations:
- Add your logo and shop address to the P&L and Balance Sheet header.
- Group revenue by category (Bikes / Parts / Apparel / Service) instead of by account number.
- Add a “% of Revenue” column to the P&L.
- Change comparative period definition.
Reports your CPA will ask for at year-end #
- Trial Balance, final (as of 12/31 or your year-end date).
- P&L, full fiscal year.
- Balance Sheet, as of year-end and as of prior year-end.
- General Ledger detail for any account they flag.
- A/R Aging, A/P Aging, Inventory valuation (from Categories 2, 3, 4).
- Fixed asset detail with accumulated depreciation.
- 1099 summary (Category 3, Vendor Reports).
Tips for Ridgeline Cycles #
- Run a Comparative P&L monthly — month vs. same month last year. It answers “are we growing?” faster than any other report.
- Run the Balance Sheet monthly even if your bank doesn’t ask for it. Month-to-month changes flag problems long before the P&L does.
- Save each month’s P&L and Balance Sheet as PDF in a dated folder. You’ll be able to recreate history without reopening closed periods.
- Export the annual P&L as Excel — most CPAs prefer it, and you can paste-compare to your budget.
Where to go next #
- Fiscal Periods — close the period after you’ve reviewed the reports.
- PhreeForm (Category 8) — customize these reports.
- Category 5, Banking Reports — Cash Flow roll-up and reconciliation history.