The Deposits screen bundles individual cash receipts into a single bank-deposit line item, so what Bizuno records matches what shows up on your bank statement.

How to get there #

Menu: Banking → Deposits
Direct URL pattern: https://yourdomain.com/?bizRt=bnk/deposit/manager

Why deposits exist #

When you take in three checks on Tuesday and slip them into the night deposit as one batch, your bank statement will show one deposit for the combined total. If Bizuno has three separate receipts, reconciliation becomes a puzzle. The Deposits screen bundles the three into a single $ line that matches the statement.

Electronic payments (ACH, cards) usually don’t need bundling — the processor deposits each batch as one line to your checking. But paper (cash + checks) almost always does.

The undeposited-funds pattern #

Under the hood, Bizuno uses an Undeposited Funds holding account for receipts that haven’t been deposited yet:

1. Cash Receipt → debits Undeposited Funds, credits A/R.
2. Deposit → debits your bank account, credits Undeposited Funds for the bundled total.

The bank deposit line matches your bank statement, and Undeposited Funds always sits at $0 once everything’s deposited.

Creating a deposit #

1. Click New Deposit.
2. Pick the Deposit To bank account.
3. Pick the Deposit Date — the date you physically took it to the bank.
4. Bizuno shows a list of all undeposited receipts for that “deposit to” account. Tick every receipt that’s in this physical deposit.
5. The total at the bottom should match the bank-slip total.
6. Optional: tick Include less cash and enter a negative amount if you withdrew cash at the time of deposit (e.g., pulled $100 for the till). Bizuno posts a separate transfer to the Cash account for the amount withheld.
7. Click Post. Bizuno creates one register entry on the deposit-to bank for the batched total.

Printing a deposit slip #

From the posted deposit, click Print Deposit Slip to generate a PDF listing each receipt (customer, check number, amount). Take this to the bank for your records — and in case a check ever bounces, you have the paper trail.Important: Don’t edit a posted deposit. If you made a mistake (wrong receipt included, wrong total), void the deposit (which returns the receipts to Undeposited Funds) and re-post a correct one. Voiding preserves the GL trail.

Merchant deposits #

Credit-card processors usually payout to your checking in batches — all Tuesday’s swipes land on Wednesday or Thursday as one payout, net of fees. Handle it with a transfer, not a deposit:

1. Swipes during the day → Cash Receipts, Deposit To = Merchant account.
2. When the payout hits checking → journal a transfer from Merchant to Checking for the payout amount, and a second line for the processor’s fees (debit Merchant Fees, credit Merchant) to zero out the Merchant account.

Tips for Ridgeline Cycles #

• Make “run the deposit” part of the end-of-day closing routine every day you have paper payments. The bank-rec story stays clean.
• Name the deposit’s Reference after the bank-slip number — easy to match later.
• If somebody forgot to enter a payment and you discover it after the deposit is posted, enter the receipt on the correct day, void the old deposit, and re-create it. Don’t backdate the receipt to today — it’ll land in the wrong accounting period.

Where to go next #

• Reconciliation — match deposits to the bank statement.
• Cash Receipts — fix a receipt that went to the wrong “deposit to” account.
• Bank Accounts — review the register after depositing.