Pay Bills is where you pay one or many vendor bills at once — by check, ACH, debit, bill-pay service, or manual entry for a payment you already made in your bank’s online bill-pay.

How to get there #

Menu: Banking → Pay Bills
Direct URL pattern: https://yourdomain.com/?bizRt=phreebooks/main/manager&jID=20&mgr=1

What the screen shows #

Every open vendor bill, sorted by due date, with early-pay discount windows highlighted. Columns include:

• Vendor
• Bill # — your reference.
• Vendor Inv #
• Bill Date / Due Date
• Balance — open amount.
• Discount Available — in-window discount amount (if the bill has early-pay terms like 2/10 Net 30 and today is within 10 days of the bill date).
• Pay — a checkbox to include this bill in the run.
• Amount to Pay — pre-fills to full balance; editable for partial payments.

Filters #

• Vendor — narrow to one vendor.
• Due Before — show only bills due in the next N days.
• Discount Available — show only bills where an in-window discount exists.
• Status — Open / Partially Paid.

Running a payment batch #

1. Pick the Pay From bank account at the top.
2. Set the Payment Date (defaults to today).
3. Pick the Payment Method:
   • Check — Bizuno will auto-number and allow you to print checks after posting.
   • ACH — generates a NACHA file for upload to your bank’s ACH portal (if you’ve set up ACH in Admin).
   • Debit / Wire / Online Bill Pay — no file generated; use when the payment happens outside Bizuno and you’re just recording it.
   • Vendor Credit Applied — use open vendor credits to zero out bills without cash.
4. Tick each bill to include. For bills with discounts, tick Take Discount to apply the early-pay discount.
5. Adjust Amount to Pay for partial payments if needed.
6. Verify the total at the bottom matches what you intend to pay.
7. Click Post. Bizuno:
   • credits the Pay-From bank account for the total,
   • debits A/P for each bill paid,
   • credits “Discounts Taken” for any early-pay discounts claimed,
   • and for Check method, creates a check record for each vendor ready to print.

Printing checks #

After posting a Check batch:

1. You’ll land on a Check Print screen listing every check not yet printed.
2. Load your blank check stock — Bizuno supports top, middle, and bottom check layouts. Pick the one that matches your stock under Admin → Settings → Check Format.
3. Confirm the first check number matches the paper check in your printer.
4. Click Print. Watch the first one print, then OK the rest.
5. If a check misprints, mark it Void-Reprint in Bizuno — the voided check number stays in the audit trail, the next sequential number is used for the reprint.

Important: Every check number is precious. If a check jams or prints illegibly, do not re-feed the same paper check number back into the printer — mark the number as Void and print the next one. Your bank will reject a check with a number your register says was issued elsewhere.

Partial payments #

Enter a partial amount in Amount to Pay. The bill stays open with the remaining balance visible next time you run Pay Bills.

Applying vendor credits #

When a vendor credit memo is open, use payment method Vendor Credit Applied. Pick the bills to offset; the credit memos balance them with $0 cash moving.

ACH setup #

To enable ACH payments:

1. Under Admin → Settings → ACH, enter your company’s routing and account info plus your bank’s ACH company ID.
2. On each vendor record (Options tab), tick Enable ACH and enter the vendor’s routing and account numbers.
3. After the next Pay Bills with method ACH, Bizuno outputs a NACHA file. Upload it to your bank’s ACH portal.

Tips for Ridgeline Cycles #

• Run Pay Bills on a fixed weekday (Fridays works for most shops) — vendors learn when to expect checks, and your cash planning tightens.
• Take every legitimate early-pay discount — 2/10 Net 30 is 36% annualized. Don’t leave that on the table.
• Group payments by bank account — pay big expense vendors from your main checking, small recurring ones from a service-level checking if you use one.
• Sign checks in batches; don’t let anyone leave signed but unmailed checks on a desk.

Where to go next #

• Reconciliation — match checks to the bank statement as they clear.
• Vendor Reports → Aged Payables — preview what Pay Bills will offer next week.
• Vendor Refund — handle the other direction (a refund you received).